In line with the importance we attach to your personal data by the INTERNATIONAL COOPERATION PLATFORM established by Artım Organizasyon Reklam Basım Haber ve Yayıncılık Ticaret Limited Şirketi (the “Company”) as the data controller; collecting, processing, transferring, protecting the personal data of our customers, members, website visitors, business partners, employees and suppliers in accordance with the Law No. 6698 Personal Data Protection Law (“LPPD” or “Law”) and the relevant legislation, and it has been prepared in order to inform the relevant persons about the provision of information security.

Our Company reserves the right of modification regarding Clarification Text. This Clarification Text is dated 29.03.2023, and if this Clarification Text is partly or entirely renewed by our Company, its effective date will be updated and it will be made available to the relevant persons through the relevant channels, particularly our website www.bogazicizirvesi.org.

1. Data Controller

Our Company which is registered with the Istanbul Trade Registry Office under registration no. 685167 and has its head office at the address Vali Konağı Caddesi, Akkavak Sokak No:18 Kat:2 Daire:4 Şişli/ İstanbul, is referred to as Data Controller pursuant to Article 10 of the Law. 

2. Collection of Personal Data

Your personal data may be collected verbally, in writing or electronically in accordance with the basic principles specified in the LPPD, using automatic or non-automatic methods, at our Company’s units, offices and all its directorates, through websites, social media channels, mobile applications, electronic and/or physical application forms, telephone calls, data integration, camera recording or similar means.

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The personal data collected are processed in compliance with law and good faith, as correct and, when necessary, up-to-date, for definite, explicit and legitimate purposes and in accordance with the principle of storing data in connection with and exclusively for the purposes of processing, and for the period that is required by the relevant legislation or necessary for their purpose of processing.

 

3. Processing of Personal Data and Purposes of Processing

As data controller, the Company may, in order to ensure that its activities are performed providing the products and services demanded by its customers / users in line with their needs, planning and executing commercial affairs, keeping records of the services that customers / users benefit from, organizing, campaigns, sweepstakes and announcements made within the Company, conducting communication activities, to carry out the necessary work by business units and to carry out the relevant business processes, to carry out information security processes, to issue invoices in accordance with the applicable legislation, to share the requested information with the relevant public institutions and organizations in accordance with the relevant legislation, to the customer / user data that must be kept maintaining relevant information, conducting communication activities, execution of goods / service after-sales support services, execution of goods / service sales processes, management of customer relations management processes, execution of activities aimed at customer satisfaction, execution of advertising / campaign / promotion processes, execution of marketing and analysis studies, execution of contract processes, authorized person, institution and organizations, carrying out the marketing processes of products and services, managing relations with business partners and suppliers, conducting processes and establishing business contracts with employee candidates, fulfilling obligations arising from business contracts and legislation for company employees, planning customer relations management processes, satisfaction, follow-up of demands and complaints, determination and implementation of commercial and business strategies, planning and executing corporate sustainability activities, planning corporate governance activities, conducting internal control processes, conducting and monitoring legal affairs and transactions, realizing processes arising from corporate law, planning employee satisfaction and loyalty processes, planning fringe benefits and benefits for employees, planning, monitoring the work activities of employees, planning and controlling information security processes, creating and managing information technology infrastructure and providing information technology (IT) services, creating and tracking visitor records for the website and / or mobile application, ensuring the security of the Company campus and facilities , to ensure the security of company fixtures and resources, to provide information to authorized institutions and organizations in accordance with the obligations arising from the relevant legislation and to meet the demands of the relevant persons, Within the scope of the consent and explicit consent of the data owner in verbal, written or electronic media through all means and channels in accordance with the Law, but not limited to these, personal data can be obtained, recorded, stored, updated, periodically controlled, can transfer or process to individuals.

 

 

4.To Whom and for What Purposes Personal Data May Be Transferred

 

4.1. Domestic Transfers

 

In order to fulfil the above-specified purposes of data processing, limited to the purposes specified in article 3 in Clarification Text, the Company may share  personal data based on the express  consent of the data subject in accordance with article 8 of the LPPD or within the framework of the security and confidentiality principles specified in the Law, provided that the necessary security measures are taken  's indirect / direct domestic / foreign subsidiaries or affiliates, business partners of group companies, customers / students with whom the company has contracted and provided services, domestic / international / international, public / private institutions and organizations, companies and other third parties or organizations, the Company's consultants, shareholders or solution partners, suppliers or subcontractors, audit companies or public institutions or organizations authorized to request this data as required by a legal obligation, and will be able to share with other relevant authorities including but not limited to these.

 

4.2. Abroad Transfers

 

In order to realize the above-mentioned data processing purposes, limited to the purposes specified in article 3, the company provides the said personal data with the express consent of the data owner, in accordance with article 9 of the LPPD; it will be able to transfer to the Company partners, business partners, suppliers and related third parties.

 

The Company may, provided that it takes the necessary safety precautions and in accordance with the purposes specified above, process and store the personal data on servers located in Turkey and abroad and in other electronic environments. The Company guarantees that advanced laws on the protection of personal data, third parties have taken technical and administrative measures are in place in the countries where said servers are located.

 

5. Rights of Personal Data Owners  

 

The data owners have the following rights in accordance with article 11 of the LPPD:

 

a) Learning whether the Company has processed their personal data and what personal data it has processed,

b) Obtaining information on the purposes of processing,

c) Knowing the third parties to whom the Company transfers personal data domestically or abroad,

d) Requesting correction of personal data if they have been incompletely or incorrectly processed,

e) Requesting erasure or destruction of personal data in accordance with the Law,

f) If correction, erasure or destruction of personal data is demanded; requesting that the persons to whom personal data are transferred be notified of the actions performed,

g) Filing an objection in relation to any result unfavorable for them which arise from the analysis of the processed data exclusively through automatic systems,

h) Obtaining copies of their personal data,

i) Requesting indemnification of damages if personal data are unlawfully processed and the data subject incurs damages consequently.

 

Personal data subjects may submit their written requests regarding the above-listed rights as a wet-signed document via notary public or by registered mail to the address Vali Konağı Caddesi, Akkavak Sokak No:18 Kat:2 Daire:4 Şişli/ İstanbul.

 

For the application to be filed by personal data subjects to exercise their above-listed rights, which contains explanations regarding the right they want to exercise, the request must be clear and comprehensible, it must related to the personal data subject herself/himself or, if the action is being taken on behalf of someone else, it is necessary to be specially authorized for this matter and certify this authorization, the application must contain identity and address information, and documents certifying identity must be attached to the application.

 

Duly requested requests submitted to our company will be concluded within 30 (thirty) days at the latest.

In the event that the finalization of the aforementioned requests also requires a cost, the applicant may be asked by our Company for the fee in the tariff determined by the Board.

 

The Company reserves its right to amend this Clarification Text due to the amendments that may be made to the Law and the methods to be determined by the Personal Data Protection Board.

 

6. Data Controller Contact Information

Data Controller   : Artım Organizasyon Reklam Basım Haber ve Yayıncılık Ticaret Limited Şirketi

MERSİS No          : 0085037956100015

Tax No                : 0850379561

Address              : Vali Konağı Caddesi, Akkavak Sokak No:18 Kat:2 Daire:4 Şişli/ İstanbul

Phone Number   : +90 212 219 09 12

E-Mail                : info@uipistanbul.org

 

 

INTERNATIONAL COOPERATION PLATFORM